Microsoft Access 2013 – Introduction

Course Length: 2 Days

Course Format: Instructor–Led

Course Hours: 9:00 a.m. – 5:00 p.m.

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Course Description

Course Description: Data is everywhere. Whether you are at the grocery store, office, laboratory, classroom, or ballpark, you are awash in data: prices, schedules, performance measures, lab results, recipes, contact information, quality metrics, market indices, grades, and statistics.

Most job roles today involve some form of data management. In the case of data workers, it may be their primary job task. For some, like research scientists and accountants, data management may be a strong component of the job. And for others, such as sales clerks or those in the skilled trades, data management may consist of an incidental job responsibility such as time reporting or recording a sale. But virtually everyone is affected in some way by the need to manage data.

A relational database application such as Microsoft® Office Access® 2013 can help you and your organization collect and manage large amounts of data. Access is a versatile tool. You can use it as a personal data management tool (for your use alone), or you can use it as a construction set to develop applications for an entire department or organization. In this course, you will learn how to use Access 2013 to manage your data, including creating a new database; constructing tables; designing forms and reports; and creating queries to join, filter, and sort data.

Course Overview: You will create a project plan containing tasks, organize these tasks in a work breakdown structure containing task relationships, create and assign resources, and finalize the project to implement the project plan. You will exchange project plan data with other applications, update project plans, create visual reports, and reuse project plan information.

Target Student: This course is designed for students who wish to establish a foundational understanding of Microsoft Office Access 2013, including the skills necessary to create a new database, construct data tables, design forms and reports, and create queries. This is also for individuals whose job responsibilities include constructing relational databases, performing database maintenance, creating advanced queries and reports, or integrating Access with other programs.

Prerequisites: To ensure success, students should be familiar with using personal computers, and should have experience using a keyboard and mouse. Students should be comfortable in the Windows® environment, and be able to use Windows to manage information on their computers. Specific tasks the students should be able to perform include: launching and closing applications, navigating basic file structures, and managing files and folders.

Course Objectives

Upon successful completion of this course, students will be able to:

Navigate within the Microsoft Access application environment and create a simple database.
Organize and manage data stored within Access tables.
Use queries to join, sort, and filter data from different tables.
Create advanced queries, including action queries and parameter queries.
Create and format custom reports.
Customize Access configuration options.
Design a relational database.
Join tables to retrieve data from unrelated tables.
Organize a database for efficiency and performance, and to maintain data integrity.
Share data among Access and other applications.
Customize reports to organize the displayed information and produce specific print layouts.

Course Content

DAY 1

Lesson 1: Getting Started with Access

Orientation to Microsoft Access
Create a Simple Access Database
Get Help in Microsoft Access

Lesson 2: Working with Table Data

Modify Table Data
Sort and Filter Records
Create Lookups

Lesson 3: Querying a Database

Join Data from Different Tables in a Query
Sort and Filter Data in a Query
Perform Calculations in a Query

Lesson 4: Creating Advanced Queries

Create Parameter Queries
Create Action Queries
Create Unmatched and Duplicate Queries
Summarize Data

Lesson 5: Generating Reports

Create a Report
Add Controls to a Report
Enhance the Appearance of a Report
Prepare a Report for Print

Lesson 6: Customizing the Access Environment

The Access Options Dialog Box

Appendix B: Microsoft Access 2013 Common Keyboard Shortcuts

DAY 2

Lesson 1: Designing a Relational Database

Relational Database Design
Create a Table
Create Table Relationships

Lesson 2: Joining Tables

Create Query Joins
Join Tables That Have No Common Fields
Relate Data within a Table
Work with Subdatasheets
Create Subqueries

Lesson 3: Organizing a Database for Efficiency

Data Normalization
Create a Junction Table
Improve Table Structure

Lesson 4: Sharing Data Across Applications

Import Data into Access
Export Data to Text File Formats
Export Access Data to Excel
Create a Mail Merge

Lesson 5: Advanced Reporting

Organize Report Information
Format Reports
Include Control Formatting in a Report
Add a Calculated Field to a Report
Add a Subreport to an Existing Report