Course Length: 2 Days

Course Format: Instructor–Led

Course Hours: 9:00 a.m. – 5:00 p.m.

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Course Description

Course Overview: Data is everywhere. Whether you are at the grocery store, office, laboratory, classroom, or ballpark, you are awash in data: prices, schedules, performance measures, lab results, recipes, contact information, quality metrics, market indices, grades, and statistics.

Most job roles today involve some form of data management. In the case of data workers, it may be their primary job task. For some, such as research scientists and accountants, data management may be a strong component of the job. And for others, such as sales clerks or those in the skilled trades, data management may consist of an incidental job responsibility, for example, time reporting or recording a sale. Virtually everyone is affected in some way by the need to manage data.

A relational database application such as Microsoft® Access® 2016/365 can help you and your organization collect and manage large amounts of data. Access is a versatile tool. You can use it as a personal data management tool (for your use alone), or you can use it as a construction set to develop applications for an entire department or organization. In this course, you will use Access 2016 to manage your data, including creating a new database; constructing tables; designing forms and reports; and creating queries to join, filter, and sort data.

You can also use the course to prepare for the Microsoft Office Specialist (MOS) Certification exam for Microsoft Access 2016.

Target Student: This course is designed for students who wish to establish a foundational understanding of Microsoft Office Access 2016, including the skills necessary to create a new database, construct data tables, design forms and reports, and create queries.

Prerequisites: To ensure your success in this course, you should have end-user skills with any current version of Windows, including being able to start programs, switch between programs, locate saved files, close programs, and use a browser to access websites. For example, you can obtain this level of skills and knowledge by taking either of the following CompuTrain courses, or any similar courses in general Microsoft Windows skills:

• Using Microsoft® Windows® 10
• Microsoft® Windows® 10: Transition from Windows® 7

Course Objectives

In this course, you will create and manage an Access 2016 database.

You will:

• Navigate within the Microsoft Access application environment, create a simple database, and customize Access configuration options.
• Organize and manage data stored within Access tables.
• Use queries to join, sort, and filter data from different tables.
• Use forms to make it easier to view, access, and input data.
• Create and format custom reports.
• Design a relational database.
• Join tables to retrieve data from unrelated tables.
• Validate data entered into a database.
• Use advanced queries to manipulate your data.
• Organize a database for efficiency and performance, and to maintain data integrity.
• Customize reports to organize the displayed information and produce specific print layouts.

Course Content

DAY 1

Lesson 1: Getting Started with Access

• Orientation to Microsoft Access
• Create a Simple Access Database
• Get Help and Configure Options in Microsoft Access

Lesson 2: Working with Table Data

• Modify Table Data
• Sort and Filter Records

Lesson 3: Querying a Database

• Create Basic Queries
• Sort and Filter Data in a Query
• Perform Calculations in a Query

Lesson 4: Using Forms

• Create Basic Access Forms
• Work with Data on Access Forms

Lesson 5: Generating Reports

• Create a Report
• Add Controls to a Report
• Enhance the Appearance of a Report
• Prepare a Report for Print
• Organize Report Information
• Format Reports

Appendix A: Microsoft Office Access 2016 Exam 77-730

Appendix B: Microsoft Access 2016 Common Keyboard Shortcuts

 

DAY 2

Lesson 1: Designing a Relational Database

• Relational Database Design
• Create a Table
• Create Table Relationships

Lesson 2: Joining Tables

• Create Query Joins
• Relate Data Within a Table
• Work with Subdatasheets

Lesson 3: Using Data Validation

• Use Field Validation
• Use Form and Record Validation

Lesson 4: Creating Advanced Queries

• Create Parameter Queries
• Summarize Data
• Create Subqueries
• Create Action Queries
• Create Unmatched and Duplicate Queries

Lesson 5: Organizing a Database for Efficiency

• Data Normalization
• Create a Junction Table
• Improve Table Structure

Lesson 6: Using Advanced Reporting Techniques

• Include Control Formatting in a Report
• Add a Calculated Field to a Report
• Add a Subreport to an Existing Report

Appendix A: Microsoft Office Access 2016 Exam 77-730

Appendix B: Microsoft Access 2016 Common Keyboard Shortcuts