Microsoft Outlook 2016 – Introduction

Course Length: 1 Day

Course Format: Instructor–Led

Course Hours: 9:00 a.m. – 5:00 p.m.

Back to class dates and registration.
Download a PDF of the course outline.

Course Description

Course Overview: Email has become one of the most widely used methods of communication, whether for personal or business communications. In most organizations, large or small, email is the preferred form of communicating information amongst employees. As email grows in popularity and use, most organizations have found the need to implement a corporate mail management system such as Microsoft® Outlook® to handle the messages and meeting invitations sent among employees.

In this course, you will use Outlook to send, receive, and manage email messages, manage your contact information, schedule appointments and meetings, create tasks and notes for yourself, and customize the Outlook interface to suit your working style.

This course is the first in a series of two Microsoft® Outlook® 2016 courses. It will provide you with the basic skills you need to start using Outlook 2016 to manage your email communications, contact information, calendar events, tasks, and notes.

You can also use this course to prepare for the Microsoft Office Specialist (MOS) Certification exams for Microsoft Outlook 2016.

Target Student: This course is intended for people who have a basic understanding of Microsoft® Windows® and need to know how to use Outlook as an email client to manage their email communications, calendar appointments, contact information, and other communication tasks. In addition to creating and sending email, this course will introduce you to organizing your mail, working with attachments, formatting message text, scheduling meetings, and responding to meeting invitations.

Prerequisites: To ensure your success in this course you should have end-user skills with any current version of Windows, including being able to start and close applications, navigate basic file structures, and manage files and folders is recommended. You can obtain this level of skill and knowledge by taking either one of the following CompuTrain courses, or any similar course in general Microsoft Windows skills:

Using Microsoft® Windows® 10

Microsoft® Windows® 10: Transition from Windows® 7

Course Objectives

In this course, you will use Outlook to manage your email communications, including composing, reading, and responding to emails; schedule appointments and meetings; manage contact information; schedule tasks and create notes; customize message response options; and organize your mail.

You will:

Navigate Outlook 2016 to read and respond to email.
Use the Address Book, and format and spell check new messages.
Attach files and insert illustrations to messages.
Customize read and response options.
Use flags, categories, and folders to organize messages.
Create and work with Contacts.
Create appointments and schedule meetings in Calendar.
Create and work with Tasks and Notes.

Course Content

Lesson 1: Getting Started with Outlook 2016

Navigate the Outlook Interface
Work with Messages
Access Outlook Help

Lesson 2: Formatting Messages

Add Message Recipients
Check Spelling and Grammar
Format Message Content

Lesson 3: Working with Attachments and Illustrations

Attach Files and Items
Add Illustrations to Messages
Manage Automatic Message Content

Lesson 4: Customizing Message Options

Customize Reading Options
Track Messages
Recall and Resend Messages

Lesson 5: Organizing Messages

Mark Messages
Organize Messages Using Folders

Lesson 6: Managing Your Contacts

Create and Edit Contacts
View and Print Contacts

Lesson 7: Working with the Calendar

View the Calendar
Create Appointments
Schedule Meetings
Print the Calendar

Lesson 8: Working with Tasks and Notes

Create Tasks
Create Notes